Privacy Policy for CCTV in Apartment Developments

Privacy Policy for CCTV in Apartment Developments

1. Purpose The purpose of installing CCTV cameras is to enhance the security and safety of residents and property. The cameras will monitor common areas such as entrances, hallways, and parking lots.

2. Scope This policy applies to all CCTV systems installed and operated by the apartment management company within the development.

3. Data Collection and Use

• Data Collected: The CCTV system will capture video footage of individuals in common areas.
• Use of Data: The footage will be used for security purposes, including crime prevention, investigation of incidents, and ensuring the safety of residents.

4. Data Protection and Privacy

• Compliance: The CCTV system will comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
• Signage: Clear signage will be displayed in areas under surveillance, informing residents that CCTV is in operation.
• Access Control: Access to CCTV footage will be restricted to authorized personnel only.
• Retention: Footage will be stored securely and retained for a maximum of 30 days unless required for ongoing investigations or legal proceedings.
• Deletion: Footage will be deleted when no longer necessary, unless required for legal disputes.

5. Rights of Individuals

• Access Requests: Residents have the right to request access to CCTV footage that includes their personal data. Requests should be made in writing to the apartment management company.
• Restriction of Data Release: For personal resident requests, data will only be released if agreement can be obtained from all leaseholders within the development of their consent to release footage.
• Complaints: Residents can lodge complaints regarding the use of CCTV with the apartment management company or the Information Commissioner's Office (ICO).

6. Contact Information

• Data Controller: The apartment management company, or their appointed managing agent, is the data controller for the CCTV system.
• Contact Details: Residents can contact the apartment management company for any inquiries or concerns regarding the CCTV system.

7. Review and Updates This policy will be reviewed annually and updated as necessary to ensure continued compliance with data protection laws and best practices.